Riqueza for Financial Consultancy Preparation of Institutions' administrative structure by examining the file of those institutions in detail and then identifying the variables that must be achieved

About Administrative Structure

It is defined as the set of strategies and plans developed by the management to improve the efficiency of performance; the specialists consider it an integral part of the rehabilitation. The restructuring includes the decisions to separate, liquidate or merge some units. The restructuring is defined as the group of activities and processes designed to increase the efficiency of the organization and improve the competitiveness of the organization Restructuring is based on the size and nature of the problems faced by the organization .

Restructuring steps

·           To study the present situation as it is for weaknesses and overlapping tasks.

·        To assign main tasks required from each administration and hence from the management .

·        To establish the administrative structure of the administration, to specify its jobs and to identify the vacancies. 

·        To specify job description of the whole administration and to accurately clarify the roles of each post as required by the post and not based on the skills of current employees who occupy these posts.

·        To identify the potentials of existing employees, to compare them to what is required for each post and put each employee in the appropriate place if found unless moved or released.

·        To identify the models used in each job to perform its tasks specified in job description.

·        To develop detailed policies and procedures regulating the work of a specific administration roles that specify the limits and powers of each post or update existing ones if any.

·        To develop and draw the documentary cycle of models and work flow of each part of the concerned administration roles only, without going into the details of the documentary cycle of other administrations related to the post but only referring to the role of the other administrations in short so that there is no repetition in drawing of the documentary cycle shall occur.

·        To train the members of the administration on all of the above including the use of models and their documentary cycle, to familiarize them with the functions of their posts accurately, the positions of each person in the administrative structure, super ordinate and subordinates 

·        To put a sub-plan for each staff member including main tasks that should be at maximum 10 tasks and quantitative measures to accomplish these tasks (all tasks must be specific, clear, measurable and not subject to personal judgment, but as little as possible i.e.: assessment of behaviors related to personality rather than achievement) and on which the staff member will be evaluated.

·        To evaluate employees according to the accomplishment of the sub-plan. To evaluate the administration as a whole to assess the performance of the manager and the company.